Fix My Business

Clarify the Flow: How to Audit a Process Before You Automate

19 min · 26 mei 2026
aflevering Clarify the Flow: How to Audit a Process Before You Automate artwork

Beschrijving

Most people see a broken process and think "I'll automate it." That's a mistake. You're locking in the problems—baking in the traps, the patches, the operational debt. It's like a blown car speaker. Turn up the volume and you amplify the distortion. Automation amplifies whatever is already there—good or bad. Clarify the Flow isn't just "document the process." It's about seeing the REAL process. There's a difference between how you think people work and how they actually work. Have them record themselves. Watch with your eyes. Walk through each trap: Control Trap: Where does work get stuck waiting on someone? Is the approval necessary? Can you build in thresholds? The Ritz-Carlton $2,000 story: Any employee can spend up to $2,000 to solve a guest problem. A couple lost a wedding ring on the beach. Five employees bought metal detectors, found the ring, delivered it at breakfast. The husband called local news. Free publicity—because they removed control. Variability Trap: Does the output depend on who does it? Is there a defined standard for success? Memory Trap: Does someone have to remember? Can you add an automated trigger instead? Visibility Trap: Do you have the data to know if it's working or failing? The three questions before automation: 1. Should this step exist at all? (Sometimes the best automation is deletion) 2. Can it be redesigned to remove the trap? 3. Only then: Can it be automated? Automation is the last decision, not the first. Even Elon Musk says automate last. The goal isn't to replace humans. It's to amplify their output. Plan for handoffs between human and machine. Anytime there's a handoff, traps hide there. C comes before A in SCALE for a reason. Clarify first, then automate. Skipping C is how you amplify chaos. Your action: Pick one process you're thinking about automating. Map it out. Walk through the four-trap audit. For each step: eliminate, redesign, or automate—in that order. Next episode: The build session. Watch Scott take a real process through the entire framework. Got a business question? Ask Scott here: scotttodd.net/ask [https://www.scotttodd.net/ask]

Reacties

0

Wees de eerste die een reactie plaatst

Meld je nu aan en word lid van de Fix My Business community!

Probeer gratis

Probeer 14 dagen gratis

€ 9,99 / maand na proefperiode. · Elk moment opzegbaar.

  • Podcasts die je alleen op Podimo hoort
  • 20 uur luisterboeken / maand
  • Gratis podcasts

Alle afleveringen

72 afleveringen

aflevering My Spouse Doesn't Support My Business—What Do I Do? artwork

My Spouse Doesn't Support My Business—What Do I Do?

Erin writes: "My husband supports me, but he really doesn't get it. He doesn't understand why I'm working nights and weekends on something that isn't paying off yet. I feel like I'm losing him." This is one of the hardest parts of entrepreneurship that most people don't talk about. Scott's story: Built a business for 17 months while suspecting his corporate job was ending. When it did, his wife asked: "Are you sending out resumes?" She didn't freak out—but she had concerns. The belief shift: Your spouse is not the enemy. They are scared. Their resistance is often about love—disguised as doubt. The Visibility Trap in relationships: They can't see what you see. They hear about your business—they don't live it. Money leaves the account. When is it coming back? What not to do: * Don't pitch them on the dream before understanding their concern (Episode 70 callback) * Don't hide the business—that breeds resentment * Don't make them the villain What to do: * Show them what's happening—talk about small wins, tangible progress * Give them a role, even a small one The pilot analogy: Passengers feel out of control. Give them a job—"help me look for other planes." Now they feel involved. Same with your spouse. The ask: "Can we just go 90 days on this? Let's revisit then." The hard truth: Some spouses will never get on board. You have to decide what matters most. The resistance from people who care about you piles onto the resistance you're already facing. Scott's perspective: "I would want to protect the relationship more than the business." Got a business question? Ask Scott here: scotttodd.net/ask [https://www.scotttodd.net/ask]

7 jul 202612 min
aflevering I Can't Afford Ads—How Do I Get Leads? artwork

I Can't Afford Ads—How Do I Get Leads?

Derek writes: "I'm bootstrapping. I can't afford paid ads. How do I get leads without a marketing budget?" The belief shift: Marketing isn't about money. It's about attention. You can buy it or earn it. The trade-off: Time or money. When you're bootstrapping, you trade time. Scott's Craigslist story: Free platform, but not free—it cost time. Wrote the ads. Posted the ads. Played whack-a-mole with Craigslist's spam filters. Today it's Facebook Marketplace and groups. Same concept. Other ways to earn attention: Direct outreach (LinkedIn), referrals, partnerships, content creation. The Visibility Trap: You don't need more money. You need to know who you're talking to. Most people try to talk to everybody—and talk to nobody. The ladies' night analogy: Before dating apps, bars had ladies' nights. Women got in free. Men paid the cover. That's how paid platforms work—you're paying to access the room where your customers already are. When you move to paid: Pick the cheapest option. Lowest commitment. Start there. The prescription: Pick one channel. One audience. One problem. Go deep until you get it dialed in. Scott's example: This show lives in the muddy mile—people who've launched but are figuring out how to scale. That's the niche. That's going deep. Got a business question? Ask Scott here: scotttodd.net/ask [https://www.scotttodd.net/ask]

2 jul 20269 min
aflevering I Hate Selling—How Do I Get Better at This? artwork

I Hate Selling—How Do I Get Better at This?

Lena writes: "I know I need to sell, but I hate it. I feel pushy. How do I get better at this?" Scott's confession: For years, he hated selling too. He did it to pay the bills, but he didn't love it. The belief shift: Sales isn't convincing. It's solving problems. Where the sleaze comes from: Pitching before diagnosing. If you start selling before you understand the problem, it feels pushy—because it is. The reframe: You're not asking for money. You're offering to help someone solve a problem they already have. That's what doctors do. The financial advisor story: Pitching bonds didn't work. Asking "Are you hoping to grow your money for future generations?" did. The shift: stop pitching products, start diagnosing problems. You already sell every day. When a family member asks for advice, you give it. You even push them a little. The only thing missing is the money exchange. The Starbucks exercise: If you're terrified of asking for money, go to Starbucks and ask: "Can I have a discount on this because I'm having a rough day?" The word "because" increases compliance. Practice asking for something. The prescription: * Stop pitching. * Start asking: What's going on? What have you tried? What would solving this mean to you? The close: It's a mindset problem first. Solve that, and your business takes off. Got a business question? Ask Scott here: scotttodd.net/ask [https://www.scotttodd.net/ask]

30 jun 202611 min
aflevering I'm only Getting Tire Kickers artwork

I'm only Getting Tire Kickers

John writes: "I keep getting leads, but nobody buys. They ask questions, say they'll think about it, and I never hear back. How do I tell who's serious?" The belief shift: Tire kickers aren't born. They're made—by your marketing, your process, and your sales approach. Check your marketing first. A cleaning company kept getting calls for floor polishing. They didn't do that. Turns out their stock photos showed shiny, polished floors. The signal didn't match the service. Self-qualification works. One company's form ended with: "If we're a good match, we'll let you know within 24 hours." Scott felt like he won when he got the call. The dynamic flipped—he was selling them on himself, not the other way around. Not all leads are equal. The person in line with money in hand is not the same as the person on the phone asking questions. Treat them accordingly. The Visibility Trap: If you don't know the problems you solve, you can't attract the right people. Before the call: Think "I'm here to qualify, not pitch." During the call: Ask "What brings you in today?"—like a doctor. Diagnose before prescribing. Are you solving their problem or convincing them they have one? The close: Your tire kickers aren't really tire kickers. They just haven't figured out that you're the solution to their problem. Got a business question? Ask Scott here: scotttodd.net/ask [https://www.scotttodd.net/ask]

25 jun 202610 min
aflevering I Keep Building AI Agents and Nothing's Working artwork

I Keep Building AI Agents and Nothing's Working

John writes: "I'm six months in, building AI agents for follow-ups, email, lead management. I've spent weekends on it. Nothing's working. I feel like I'm getting further behind." The belief shift: AI agents work best when the process is already proven. If you're six months in and still figuring out what success looks like in sales, lead management, and pitching—you can't hand that to AI. That's like hiring an employee and saying "figure it out." They'll struggle too. The hidden tax: AI agents require onboarding, maintenance, troubleshooting. In the early days, that falls to you. Scott spent Easter weekend keeping his AI agents running after Anthropic changed their terms. The real shortcut is a human. You can add a VA within 48 hours. Train them. Get traction. AI and automation come later—once you know the processes work. The five levels: You need oxygen first (cash, deals). Then profit. Then order. AI falls within order. If you're automating before you have sales, you're out of sequence. The prescription: Stop building AI. Go to a human. Fix one task. Get them good for 90 days. Then integrate AI back into the workflow. The math doesn't work when you're shouldering AI maintenance and trying to launch at the same time. Got a business question? Ask Scott here: scotttodd.net/ask [https://www.scotttodd.net/ask]

23 jun 20269 min