Winning the Bid: Preparing for a Successful Infrastructure Proposal
What happens behind the scenes before a project bid is even accepted? The delivery outcome component of major programmes is fascinating, but a lot occurs long before procurement, design, and development get underway. Taking a step back, and behind the curtain, Riccardo, Shormila, and special co-host Evgenia Jilina, Colliers’ Transit Regional Sector Director, dive deep into what happens before the Request for Proposal is published.
The three infrastructure professionals explore the competitive, resource-intensive work that happens upstream: strategic positioning, RFQs and RFPs, partnership decisions, and the internal calculus of whether a proposal is worth the investment of pursuing at all. They break down why “winning” a project is rarely about a single submission moment. Preparing a proposal can cost millions, pull top talent off active work for months, and take months or even years—a lengthy span of time where assumptions, teams, and even the market can change.
They make the case that capture planning is so much more than paperwork—it’s the training plan behind the goal: the structure that helps organizations choose which opportunities to chase and show up with the right partners and narrative when it counts. Together, the panel tackles the uncomfortable tension at the heart of public procurement. It’s a system designed to prevent influence, yet meaningful early interactions help clients clarify needs and bidders understand the real problem. In the end, a strategic but authentic engagement approach inevitably weighs into the final decision. Real success is so much more than a lucrative “win”: it’s a mutually beneficial relationship where client, bidder, and the public recipients of the infrastructure all triumph.
Key Takeaways:
* Why capture planning is essential to success, not a waste of time and money;
* How organizations decide which pursuits are worth prep that costs millions, months, and their best players;
* What successful early engagement looks like before an RFQ or RFP is issued;
* Why early conversations should be reframed as “engagement” rather than “influencing”;
* How to build bid teams around strengths and gaps instead of searching for a unicorn.
Quote:
* “The stakes are high…you’re expected from day one to start on a project that’s bigger than the GDP of some small countries.” - Shormila Charterjee
The conversation doesn’t stop here—connect and converse with our community via LinkedIn:
* Follow Navigating Major Programmes: https://www.linkedin.com/company/navigating-major-programmes/ [https://www.linkedin.com/company/navigating-major-programmes/]
* Read Riccardo’s latest at www.riccardocosentino.com [http://www.riccardocosentino.com]
* Follow Riccardo Cosentino: https://www.linkedin.com/in/cosentinoriccardo/ [https://www.linkedin.com/in/cosentinoriccardo/]
* Follow Shormila Chatterjee: https://www.linkedin.com/in/shormilac/ [https://www.linkedin.com/in/shormilac/]
* Follow Evgenia Jilina: https://www.linkedin.com/in/ejilina/ [https://www.linkedin.com/in/ejilina/]