Fix My Business

Build Session: Applying SCALE to a Real Lead Response Process

40 min · 28 de may de 2026
Portada del episodio Build Session: Applying SCALE to a Real Lead Response Process

Descripción

Scott walks through a live build session with Chad Coffman, a land investor whose lead system broke when volume spiked. Instead of stopping production or ignoring the problem, Chad triaged it—kept moving, documented the friction, and circled back when he had time. The friction: Leads were coming in faster than they could respond. Responses were delayed by weeks. The process was manual, inconsistent, and overwhelming. Applying SCALE: S — Scope the Solution: Not the entire sales process. Just the initial lead response. One play, not the whole game. C — Clarify the Flow: * Email comes in (trigger) * AI triages the email * AI pulls from knowledge base (county rules, property info, zoning) * AI drafts response * Human reviews and approves * Response sent via customer's preferred method (email, text) * Human uses newfound time to strengthen the knowledge base A — Automate the Trigger: Four types of triggers: event, time, condition, manual. Manual is the worst—requires memory. In this case, the trigger is an event: lead submission. L — Leverage the Data: Plan for failure. How do you know if the email didn't arrive? How do you know if AI failed? Build in regular human checks. Start with humans overseeing, then automate the oversight later—that's a separate play. E — Elevate the Experience: AI should sound like Chad and Cindy, not a robot. Build a voice guide. Create feedback loops so AI improves over time. Make sure error messages are human-readable, not "Signal 19." Key insights: * "We're not trying to boil the ocean. We're running one play." * "The time you gain from automation is shifted—use it to strengthen the knowledge base." * "If you just threw a person into your business with no training, that's what throwing AI at something looks like." * "There will be a competitive advantage to dealing with a human instead of a robot." The 40-minute investment: Planning the framework before building saves you from building the wrong thing. Your action: Pick one friction. Apply SCALE. Scope it to one play. Clarify the flow before you touch any tools. Got a business question? Ask Scott here: scotttodd.net/ask [https://www.scotttodd.net/ask]

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episode My Spouse Doesn't Support My Business—What Do I Do? artwork

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Erin writes: "My husband supports me, but he really doesn't get it. He doesn't understand why I'm working nights and weekends on something that isn't paying off yet. I feel like I'm losing him." This is one of the hardest parts of entrepreneurship that most people don't talk about. Scott's story: Built a business for 17 months while suspecting his corporate job was ending. When it did, his wife asked: "Are you sending out resumes?" She didn't freak out—but she had concerns. The belief shift: Your spouse is not the enemy. They are scared. Their resistance is often about love—disguised as doubt. The Visibility Trap in relationships: They can't see what you see. They hear about your business—they don't live it. Money leaves the account. When is it coming back? What not to do: * Don't pitch them on the dream before understanding their concern (Episode 70 callback) * Don't hide the business—that breeds resentment * Don't make them the villain What to do: * Show them what's happening—talk about small wins, tangible progress * Give them a role, even a small one The pilot analogy: Passengers feel out of control. Give them a job—"help me look for other planes." Now they feel involved. Same with your spouse. The ask: "Can we just go 90 days on this? Let's revisit then." The hard truth: Some spouses will never get on board. You have to decide what matters most. The resistance from people who care about you piles onto the resistance you're already facing. Scott's perspective: "I would want to protect the relationship more than the business." Got a business question? Ask Scott here: scotttodd.net/ask [https://www.scotttodd.net/ask]

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Lena writes: "I know I need to sell, but I hate it. I feel pushy. How do I get better at this?" Scott's confession: For years, he hated selling too. He did it to pay the bills, but he didn't love it. The belief shift: Sales isn't convincing. It's solving problems. Where the sleaze comes from: Pitching before diagnosing. If you start selling before you understand the problem, it feels pushy—because it is. The reframe: You're not asking for money. You're offering to help someone solve a problem they already have. That's what doctors do. The financial advisor story: Pitching bonds didn't work. Asking "Are you hoping to grow your money for future generations?" did. The shift: stop pitching products, start diagnosing problems. You already sell every day. When a family member asks for advice, you give it. You even push them a little. The only thing missing is the money exchange. The Starbucks exercise: If you're terrified of asking for money, go to Starbucks and ask: "Can I have a discount on this because I'm having a rough day?" The word "because" increases compliance. Practice asking for something. The prescription: * Stop pitching. * Start asking: What's going on? What have you tried? What would solving this mean to you? The close: It's a mindset problem first. Solve that, and your business takes off. Got a business question? Ask Scott here: scotttodd.net/ask [https://www.scotttodd.net/ask]

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John writes: "I keep getting leads, but nobody buys. They ask questions, say they'll think about it, and I never hear back. How do I tell who's serious?" The belief shift: Tire kickers aren't born. They're made—by your marketing, your process, and your sales approach. Check your marketing first. A cleaning company kept getting calls for floor polishing. They didn't do that. Turns out their stock photos showed shiny, polished floors. The signal didn't match the service. Self-qualification works. One company's form ended with: "If we're a good match, we'll let you know within 24 hours." Scott felt like he won when he got the call. The dynamic flipped—he was selling them on himself, not the other way around. Not all leads are equal. The person in line with money in hand is not the same as the person on the phone asking questions. Treat them accordingly. The Visibility Trap: If you don't know the problems you solve, you can't attract the right people. Before the call: Think "I'm here to qualify, not pitch." During the call: Ask "What brings you in today?"—like a doctor. Diagnose before prescribing. Are you solving their problem or convincing them they have one? The close: Your tire kickers aren't really tire kickers. They just haven't figured out that you're the solution to their problem. Got a business question? Ask Scott here: scotttodd.net/ask [https://www.scotttodd.net/ask]

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John writes: "I'm six months in, building AI agents for follow-ups, email, lead management. I've spent weekends on it. Nothing's working. I feel like I'm getting further behind." The belief shift: AI agents work best when the process is already proven. If you're six months in and still figuring out what success looks like in sales, lead management, and pitching—you can't hand that to AI. That's like hiring an employee and saying "figure it out." They'll struggle too. The hidden tax: AI agents require onboarding, maintenance, troubleshooting. In the early days, that falls to you. Scott spent Easter weekend keeping his AI agents running after Anthropic changed their terms. The real shortcut is a human. You can add a VA within 48 hours. Train them. Get traction. AI and automation come later—once you know the processes work. The five levels: You need oxygen first (cash, deals). Then profit. Then order. AI falls within order. If you're automating before you have sales, you're out of sequence. The prescription: Stop building AI. Go to a human. Fix one task. Get them good for 90 days. Then integrate AI back into the workflow. The math doesn't work when you're shouldering AI maintenance and trying to launch at the same time. Got a business question? Ask Scott here: scotttodd.net/ask [https://www.scotttodd.net/ask]

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