The Athlete Brand Advisor Podcast
This episode of the Athlete Brand Advisor Podcast featured host Greg Glynn interviewing Sophie Miller, a CPA from Larson Company based in Utah, about tax strategies for college athletes involved in Name, Image, and Likeness (NIL) deals. Sophie is a former college volleyball player at Eastern Washington, discussed the importance of setting up an LLC for athletes earning money annually from NIL activities to protect assets and potentially reduce self-employment taxes. They covered key tax planning steps including tracking income and expenses in spreadsheets, reporting all income regardless of amount, opening business bank accounts, and gathering necessary documentation like 1099s and W-2s. NIL Tax Planning for Athletes Sophie discussed her journey from college athlete to CPA, explaining how she initially studied accounting with the intention of becoming a bookkeeper before pursuing her master's in taxation and working at a big four firm. She advised athletes earning over $5,000 from NIL deals to start by setting up an LLC, which provides flexibility to file as either a sole proprietor or S corporation. Sophie explained that athletes working as contractors are subject to both income tax and self-employment tax (on top of income tax), making the LLC structure beneficial for managing these tax obligations. Athlete LLC Formation Benefits Discussion Sophie and Greg discussed the benefits of forming an LLC for athletes, particularly those involved in NIL deals and camps/clinics. They agreed that while an LLC provides valuable liability protection, it might not be necessary for very small operations (under $5,000 annually), but becomes more important for higher-value activities or those involving physical activities like camps. The discussion also covered tax implications, including dependency status considerations for athletes over 18 who are earning income, and the importance of discussing tax filing strategies with parents. Athlete Tax Planning Guidance Sophie talked with Greg about tax considerations for athletes, explaining that brand deals involving free products should be reported as income regardless of the amount, even if no 1099 form is received. She recommended tracking both income from products and expenses including cell phone bills, accounting fees, mileage, and sport-specific training costs to maximize tax deductions. NIL Income and Expense Tracking Greg and Sophie discussed tracking income and expenses for NIL activities. They recommended using a spreadsheet or business bank account to record transactions, with a focus on reviewing records at year-end rather than waiting until tax filing time. Greg emphasized the importance of tracking both cash and non-cash transactions, including product value, and suggested that athletes should report all expenses, including travel costs for appearances and autograph signings, as potential tax write-offs. NIL Income Tax Strategy Planning Sophie and Greg discussed strategies for managing NIL (Name, Image, and Likeness) income, including ways to optimize tax deductions by shifting income to family members in lower tax brackets and using expenses like travel and office supplies as deductions. They also covered the importance of collecting 1099 forms from brand partners and maintaining expense records for tax purposes, noting that while CPAs don't require every receipt, it's wise to keep them for potential audits. Athlete Tax Documentation Services Sophie explained the documentation athletes need for tax purposes, including W-2s, 1099s, 1098Ts, and 5498s, and discussed how to start a relationship with a CPA. She outlined Larson and Company's tax services, including pricing starting at $650 for a basic return, and noted that while they cannot set up LLCs directly, they can provide guidance and resources. SophieM emphasized the importance of early financial planning for athletes and confirmed that her firm can work with clients across all states. Resources: Website: h [https://larsco.com/blog/nil-and-taxes-what-college-athletes-need-to-know-about-their-earnings]ttps://larsco.com [https://larsco.com/blog/nil-and-taxes-what-college-athletes-need-to-know-about-their-earnings] NIL article about taxes: h [https://larsco.com/blog/nil-and-taxes-what-college-athletes-need-to-know-about-their-earnings]ttps://larsco.com/blog/nil- [https://larsco.com/blog/nil-and-taxes-what-college-athletes-need-to-know-about-their-earnings]and-taxes-what-college-athletes-need-to-know-about-their-earnings [https://larsco.com/blog/nil-and-taxes-what-college-athletes-need-to-know-about-their-earnings] Email: smiller@larsco.com [smiller@larsco.com] Phone: 435-259-9100 Pliable Marketing: PliableMarketing.com [https://pliablemarketing.com]
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