Simplifying Your Business Systems Without Overwhelm

Simplifying Your Business Systems Without Overwhelm

Most VAs and small business owners don't have a numbers problem. They have a systems problem. In this episode, Kerrie is joined by Johann Oberholzer, Founder and CEO of Sole App, to talk about what happens when the back end of your business finally works the way you do. Because the problem isn't that you're bad with money. It's that you're running your business across five tools that don't talk to each other. They dive into how virtual assistant business owners can: * Spot where fragmented tools are quietly eating into their time and their margins * Build an integrated tech stack that actually fits a service-based business * Automate invoicing and follow-ups so getting paid stops being a chase * Use dashboards and AI to make decisions from data, not guesswork * Avoid the most common accounting mistakes small businesses keep repeating * Take the first steps to simplifying their numbers without overhauling everything Johann has spent years inside audit, consulting and technology transformation, and built Sole App for the people most accounting platforms quietly ignore. Sole traders, micro businesses and service-based founders. This episode also marks something bigger. Sole App is partnering with VYVA on a tailored version of the platform built specifically for Virtual Assistants, launching in June. If you've ever felt like the standard tools weren't built for the way you work, this conversation is worth your time. Less admin. More clarity. Stronger business. Hit play and give your business the back end it deserves. You Can Connect With Johann Oberholzer:  * Website: https://www.soleapp.com.au [https://www.soleapp.com.au] * Johann LinkedIn: https://www.linkedin.com/in/johannoberholzer/ [https://www.linkedin.com/in/johannoberholzer/]  * Sole LinkedIn: https://www.linkedin.com/company/soleapp/ [https://www.linkedin.com/company/soleapp/] * Sole Instagram: https://www.instagram.com/sole.app/ [https://www.instagram.com/sole.app/]  * Sole Facebook: https://www.facebook.com/sole.accounting/ [https://www.facebook.com/sole.accounting/] You Can Connect With Virtually Yours Here: @Virtually Yours

The Systems Girl

Most VAs don't have a productivity problem.They have a system problem. In this episode, Kerrie is joined by Marianne Tansley, also known as the Systems Girl, to unpack why systems have such a bad reputation and what they actually look like when they're built to support you. Because systems aren't rigid frameworks or 25 step processes. They're the structure that lets you stop carrying it all in your head. They dive into how virtual assistant business owners can: * Reframe what a system actually is, and let go of the corporate baggage attached to the word * Spot the quiet moment their business has turned them into the bottleneck * Build filing systems and naming conventions that hold up as the business grows * Use Microsoft 365 tools like Bookings, Forms and Teams to scale without overwhelm * Decide what to systemise first when everything feels like it needs attention * Make the mindset shift that separates VAs who stay stuck from VAs who build something that runs without them If you've ever felt like the problem is you, that you should be more on top of things, that everyone else has it figured out, this conversation will land. Because the work isn't the problem.It's the background noise. Hit play and give your brain some of its space back. You Can Connect With Marianne Tansley: Website: https://www.thriveadmin.com [https://www.thriveadmin.com/] Instagram: https://www.instagram.com/thriveadminservices/ [https://www.instagram.com/thriveadminservices/] LinkedIn: https://www.linkedin.com/in/marianne-tansley/ [https://www.linkedin.com/in/marianne-tansley/] Substack: https://mariannetansley.substack.com/ [https://mariannetansley.substack.com/] YouTube: https://www.youtube.com/channel/UC-B05_2yxkmrE3-Vxqd8LFw [https://www.youtube.com/channel/UC-B05_2yxkmrE3-Vxqd8LFw] You Can Connect With Virtually Yours Here:Instagram: @Virtually Yours [https://www.instagram.com/virtuallyyours.us/]

Preserving Choice & Optionality as a Woman in Business

Most women aren’t lacking ambition. They’re lacking information about their options. In this episode, Kerrie is joined by Kimberley Caines, founder of PreservHer, to unpack a conversation most women were never taught to have. Not from fear. From clarity. Because fertility isn’t just a personal decision. It intersects with business, timing, and the life you’re building. They explore how understanding your options earlier can completely change how you approach your future without pressure or urgency. Because this isn’t about rushing decisions. It’s about preserving choice. They dive into what women in business need to understand about fertility, including: * Why awareness earlier creates more freedom later * How egg freezing actually works and what most people misunderstand * The emotional and practical reality of navigating fertility alongside business growth * The real cost and how to think about it as part of long term planning * The mindset shift from reactive to proactive decision making If you’ve ever felt unsure, behind, or avoided this conversation entirely, this episode offers a different way to approach it. Calm. Informed. On your terms. Because the goal isn’t pressure. It’s options. And the earlier you understand them, the more power you have to choose. Hit play and start thinking about your future from a place of clarity, not urgency. You Can Connect With Kimberley Caines: LinkedIn: ⁠ [https://www.linkedin.com/in/nishane-karunaratne-55605555/]Kimberley Caines [https://www.linkedin.com/in/kimberley-caines-ba1977a2/] Website: ⁠⁠ [Pay.com.au]Kimberley Caines [https://www.kimberleycaines.com/] | https://preservher.com/PreservHer [https://preservher.com/] Instagram: Kimberley Caines [https://www.instagram.com/kimberleycaines_] | PreservHer [https://www.instagram.com/preservher/] You Can Connect With Virtually Yours Here: Instagram: ⁠⁠@Virtually Yours [https://www.instagram.com/virtuallyyours.us/]

Getting More Value from Your Business Payments

Most VAs don’t have a revenue problem. They have a cash flow timing problem. In this episode, Kerrie is joined by Nishane Karunaratne from Pay.com.au to unpack how smart payment strategies can completely change the way you experience money in your business. Because paying bills isn’t just admin, it’s leverage. They dive into how virtual assistant business owners can: * Improve cash flow timing * Earn rewards on payments like BAS, rent and supplier invoices * Simplify recurring expenses * Avoid common mistakes with points and reward systems * Build smarter financial habits early If you’ve ever felt cash-tight despite making good revenue, this episode will help you rethink how money moves through your business, and how to make it work harder for you. Because every point matters. And every payment is an opportunity. Hit play and start treating your payment systems like the strategic tool they are. You Can Connect With Nishane Karunaratne: LinkedIn: Nishane Karunaratne [https://www.linkedin.com/in/nishane-karunaratne-55605555/] Website: ⁠Pay.com [Pay.com.au] You Can Connect With Virtually Yours Here: Instagram: ⁠@Virtually Yours [https://www.instagram.com/virtuallyyours.us/]

Networking is like a High Performance Sport

Networking isn’t small talk. It’s not business cards. And it’s definitely not “selling yourself.” It’s a skill and when done well, it’s more like a high performance sport. In this episode, Kerrie is joined by Jon Sermon, Head of Partnerships & Alliances at Your Empire Buyers Agents and founder of the BIO networking community, to unpack what real networking actually looks like. Together, they break down how to move from awkward, transactional conversations to intentional relationship-building that creates referrals, partnerships, and long-term opportunity. Because in a digital world, your network is your leverage and the VAs who thrive aren’t just doers… they’re the people everyone calls first. You’ll learn how to: *  Approach networking with confidence and intention * Choose the right rooms for your stage of business * Be memorable without being salesy * Position yourself as a trusted referral partner * Turn conversations into real opportunities If you’re ready to stop hiding behind your screen and start building relationships that actually grow your business this episode is your playbook. 🎙️ Hit play and start treating networking like the leadership skill it really is. You Can Connect With Jon Sermon Here: Instagram: @BIO Australia [https://www.instagram.com/bioinaustralia/]  LinkedIn: BIO Australia [https://www.linkedin.com/company/bio-australia/?viewAsMember=true] | Jonathan Sermon [https://www.linkedin.com/in/jonathansermon/] Facebook: BIO Australia [https://www.facebook.com/BIOAust/] Website: BIO Australia co [https://www.bioaustralia.co/] You Can Connect With Virtually Yours Here: Instagram: @Virtually Yours [https://www.instagram.com/virtuallyyours.us/]