The We Do Collective

How I Build a Run of Show: The Most Important Document of Your Wedding Day

The run of show goes by many names — wedding timeline, production schedule, master itinerary — but no matter what you call it, it's the document that holds every moving piece of your wedding day together. In this episode, Fallon pulls back the curtain on her exact process for building a run of show from scratch. You'll learn: * Why the run of show always starts with your venue contract (and the questions you need to ask first) * How to build your timeline backwards from the event end time * The difference between a client-facing run of show and an internal production schedule * How to layer in photography, food and beverage, hair and makeup, and vendor load-in * Why your photographer is usually the first heavy timeline conversation you'll have * Fallon's go-to formula: 4 hours reception, 1 hour cocktails, 1 hour ceremony — and how to flex it * How to handle toasts, cake cutting, outfit changes, and grand entrances without losing the energy of the night * Pro tips on managing hair and makeup teams (and why they're the #1 reason timelines fall apart) * How to build flexibility into your timeline so you can actually be present and enjoy your day Whether you're a planner refining your process, a couple planning without a full-service planner, or someone curious about what really goes into a seamless wedding day — this episode is your foundation. 📩 Have questions or want Fallon to break something down on a future episode? Email us at hello@thewedocollective.com [hello@thewedocollective.com]. 🔗 Grab the Run of Show template in the We Do Collective Library. If this episode helped you, please like, subscribe, and share it with someone planning their wedding. We'd love to hear what you're learning. Welcome to the We Do Collective — where we do weddings together.

Wedding Insurance 101: What It Covers, What It Doesn't, and Why You Need It

You signed the venue contract, saw "liability insurance required," and panicked-Googled. Same. In this episode, Fallon sits down with Meagan Phillips — wedding specialist with The Wedding Protector Plan, former wedding planner of 12 years, and program administrator for one of the largest wedding insurance providers in the country — to finally demystify wedding insurance. We break down the two types of coverage every couple should understand (spoiler: liability and event cancellation are NOT the same thing), what each one actually protects you from, and the real-life situations where insurance has saved couples thousands. From hurricanes that wipe out venues, to vendors that vanish, to that one wedding dress that caught fire mid-ceremony — Meagan shares stories that prove "it can't happen to me" isn't a strategy. In this episode, you'll learn:• The difference between liability insurance and event cancellation insurance (and which one to buy first)• What "force majeure" really means in your venue contract — and why it doesn't protect you• How much wedding insurance actually costs (hint: less than one centerpiece)• When to buy your policy (and why waiting is a costly mistake)• What insurance won't cover, including pre-existing situations• Destination wedding coverage, vendor contracts, and the questions to ask before you buy Whether you're planning a $50K backyard celebration or a $200K destination wedding, this is the conversation you didn't know you needed. Share it with a friend who's deep in venue contracts right now. Connect with Meagan:Website: protectmywedding.comEmail: info@protectmywedding.com [info@protectmywedding.com] Loved this episode? Subscribe to The We Do Collective wherever you listen, and share it with a nearly-wed who needs it. Because at The We Do Collective — we do weddings together. 🤍

How I Design a Wedding (Without Looking at Other Weddings)

Today I'm walking you through exactly how I approach wedding design — from the very first site visit all the way through florals, linens, tabletop, lighting, and the day-of details that pull it all together. If you've ever felt overwhelmed by Pinterest, paralyzed by color choices, or unsure how to communicate your vision to vendors, this episode is for you. I'm sharing the framework I use with every couple, including: • Why your venue (not Pinterest) is your real starting point• How to build a Pinterest board that actually works — and why I avoid wedding imagery• My color story method (and the Cartier red story that explains it all)• The Canva workflow I use to build mood boards and design decks• How to talk to your stationer, florist, and rental partners so they can actually deliver your vision• Why floor plans are the backbone of everything• Picking linens, rentals, and tabletop without losing your mind• The mockup that's saved my life more than once Whether you're working with a planner, a month-of coordinator, or going completely solo, this episode gives you a real process — not just inspiration — to design a wedding that feels authentic, intentional, and unmistakably yours. If you have questions about design or you're using our planning templates, I'd love to hear from you. Email us at hello@thewedocollective.com [hello@thewedocollective.com] — your feedback is how we make these tools (and these episodes) better. Cheers, and welcome back to The We Do Collective, where we do weddings together.

How to Plan a $150,000 Wedding for 100 Guests (Without a Full-Service Planner)

You've got $150,000 and 100 guests. The Pinterest boards are full of half-million-dollar weddings, and you're starting to wonder if your budget is even realistic. It is. And in this episode, I'm walking you through exactly how to make it work. I'm breaking down every line item — venue, catering, flowers, photography, lighting, rentals, stationery, and all the hidden costs no one talks about — so you can plan a wedding that's beautiful, intentional, and doesn't leave you broke before the honeymoon. We'll talk about why you might NOT need a full-service planner at this budget, how to avoid being "venue poor," the photography hack that can save you thousands, and the categories where you should never, ever cut corners. Whether you're DIY-planning, considering an advisory call, or just trying to figure out where your money should actually go — this one's for you. Connect with Fallon:hello@thewedocollective.com instagram : @thewedocollective

The Wedding Details That Fall Through the Cracks (And How to Catch Them)

Fresh off a wedding weekend in LA, Fallon is pulling back the curtain on all the little details that tend to slip through the cracks — even with a planner on site. If you're deep in wedding planning and want the kind of insider wisdom that only comes from years of being in the room, this one's for you. In this episode, Fallon covers: * Who guests should actually call on the wedding weekend (hint: not you) * How to handle needy family members and complicated dynamics * Why you need a stylist — not just a planner — on the day of * Rehearsal must-dos, from shoe choices to ceremony choreography * Booking two getting-ready rooms and placing food orders early * Vow booklets, ring handoffs, marriage license logistics, and witness planning * Rain plans, guest arrival flow, and ushers as unsung heroes * Reception details: cake ingredients, introductions, and finding the right MC * What happens AFTER the party — lost and found, master bill, and who takes the cards home Whether you're working with a full planning team or DIY-ing the big day, this episode will help you spot the gaps before they become wedding-day fires. Got a planning question or a story to share? Email Fallon at hello@thewedocollective.com [hello@thewedocollective.com] — she wants to hear from you. New episodes every week. We Do Collective — where we do weddings together. 🤍