Massage. Business. Success.

The Financial Side of Massage Therapy No One Teaches You with Guest Danielle Hayden

Most massage therapists are tracking their schedule, their clients, and how exhausted they feel at the end of the week… but not their numbers. And if you’re trying to build a business that actually supports you long term, eventually you have to stop guessing financially. In this episode, I sit down with Danielle Hayden, founder of Kickstart Accounting, to talk about the emotional side of money, why so many therapists avoid their numbers, and how understanding your finances can completely change the way you run your business. This conversation goes far beyond bookkeeping. We talk about burnout, money mindset, paying yourself consistently, separating personal and business expenses, building a support team, and why your numbers are actually one of the most powerful tools you have as a business owner. Danielle shares practical guidance on: * What a financially healthy massage business actually looks like * Whether a six-figure income is realistic for solo therapists * Why avoiding your numbers creates more burnout * The importance of paying yourself as a business owner * When to consider becoming an S-Corp * How to stop making emotional business decisions * Why the goal is actually to pay taxes * The four people every business owner should have on their “money team. One of my favorite parts of this conversation is how grounded and human it is. There’s no shame here, no pressure to “have it all figured out.” Just honest conversation about learning how to build a business that truly supports your life. If you’ve ever felt overwhelmed by the financial side of your business, this episode will help you look at your numbers in a completely different way. TIMESTAMPS 00:00 Introduction to Financial Awareness for Therapists 02:41 Understanding the Importance of Numbers in Business 05:23 Overcoming Money Mindset Challenges 08:08 The Path to a Six-Figure Income 10:59 Emotional Decision-Making in Business 13:45 Transforming Perspectives on Business Finances 15:43 The Role of Data in Business Decisions 20:37 The Importance of Revenue Growth and Investment 23:41 Understanding Profit and Tax Responsibilities 29:18 Building Your Money Team for Success 32:25 Transitioning from LLC to Corporation 35:14 The Value of Paying Yourself 37:14 Making Informed Business Decisions 39:31 Support and Services from Kickstart Accounting Offers Mentioned: Feel free to book a call at kickstartaccountinginc.com/book [https://kickstartaccountinginc.com/book] (and mention my name!) or visit their website [https://kickstartaccountinginc.com/referral-partner-swipe-files/kickstartaccountinginc.com/services] to learn more about how they can support your business financials.  Coaching Request Form: https://forms.gle/9gy32gHhBE5zRHTb9 Website  https://amybradleyradford.com/ [https://amybradleyradford.com/] Instagram https://www.instagram.com/amybradleyradford/ [https://www.instagram.com/amybradleyradford/] Facebook https://www.facebook.com/people/Amy-Bradley-Radford-Massage-Business-Coaching/61556419647184/ [https://www.facebook.com/people/Amy-Bradley-Radford-Massage-Business-Coaching/61556419647184/] LinkedIn https://www.linkedin.com/in/amybradleyradford/ [https://www.linkedin.com/in/amybradleyradford/]

Stop Guessing Your Taxes

Most massage therapists don’t have a tax problem… they have a system problem. In this episode, Amy Bradley Radford breaks down why tax season feels so overwhelming—and why it has very little to do with taxes themselves. If you’ve ever found yourself scrambling in March, missing deductions, unsure where your money went, or feeling like your business isn’t actually supporting you the way it should, this conversation will shift how you see everything. This isn’t about complicated accounting or learning tax forms. It’s about understanding how your daily habits, your spending patterns, and your money flow inside your business are either working for you… or quietly working against you. Amy walks through the foundational systems that make your business easier to track, how and when money actually becomes taxable, and why waiting until April takes away your ability to make real financial decisions. She also dives into overlooked areas like cash tracking and mileage, and how small shifts in behavior can significantly change your financial clarity and outcomes. This episode is about learning how to see your business clearly—so you can make decisions earlier, reduce stress, and start building a business that actually supports your life long-term. TIME STAMPS: 00:00  Introduction to Sustainable Business Practices 02:34  Taking Control of Your Business Finances 07:41  Understanding Your Business Relationship with Money 12:54  The Importance of Tracking Your Business Numbers 19:32  Establishing Clear Financial Boundaries 24:12  Organizing Business Expenses for Tax Deductions 25:38  Understanding Taxable Income and Business Flow 27:34  Balancing Business Expenses and Personal Income 29:54  The Importance of Tracking Income and Expenses 32:45  The Role of Cash in Business Management 35:42  The Impact of Cash Handling on Business Finances 38:38  Tracking Mileage for Business Efficiency 43:55  Reinforcing Good Financial Habits 46:45  Creating a Healthy Business-Personal Income Relationship Coaching Request Form: Click Here! [https://forms.gle/9gy32gHhBE5zRHTb9] Website  https://amybradleyradford.com/ [https://amybradleyradford.com/] Instagram https://www.instagram.com/amybradleyradford/ [https://www.instagram.com/amybradleyradford/] Facebook https://www.facebook.com/people/Amy-Bradley-Radford-Massage-Business-Coaching/61556419647184/ [https://www.facebook.com/people/Amy-Bradley-Radford-Massage-Business-Coaching/61556419647184/] LinkedIn https://www.linkedin.com/in/amybradleyradford/ [https://www.linkedin.com/in/amybradleyradford/]

Managing Your Schedule Like the Professional You Are

If you are a massage therapist struggling with schedule management, client communication, or keeping your calendar full, this episode will help you understand what’s really happening behind the scenes. In this episode of the Massage Business Success Podcast, Amy breaks down one of the most overlooked skills in running a successful massage practice: managing your schedule as a professional service provider. After a frustrating personal experience trying to find a hairstylist who wouldn’t return calls or texts, Amy connects this common issue directly to what many clients experience when trying to book with massage therapists. This episode dives into why massage therapists often struggle with returning calls, responding to text messages, and managing appointment requests—especially as their schedule becomes full and burnout begins to set in. You’ll learn how poor communication can quietly lead to lost clients, reduced client retention, and inconsistent income—and what to do instead. Amy also explains how online booking systems work well when you are building your massage business, but can potentially begin to lose effectiveness as your client base grows and your schedule becomes more relationship-driven. This episode will help you: * Improve client communication and response time * Build professional scheduling habits that increase client trust * Prevent schedule management burnout * Understand when to use (and when to limit) online booking software * Learn how to “work your schedule” to fill cancellations and increase income * Create a schedule that supports your energy, longevity, and work-life balance If you want to grow a stable massage therapy business, improve client retention, and maintain consistent cash flow, learning how to manage your schedule effectively is essential. Chapters 00:00 Introduction and the story of finding my new hair stylist  01:07 The Importance of Client Communication 08:41 Understanding the Dual Roles of Service Providers 16:07 The Hidden Work of Schedule Management 21:56 Creating Effective Communication Systems 28:06 Professional vs. Personal Communication Habits 30:26 Navigating Professional Communication 39:59 The Role of Online Booking Systems 45:45 Working Your Schedule Effectively 56:29 The Importance of Self-Management in Scheduling   MORE FROM AMY BRADLEY RADFORD: NEW! Massage Practice Health Snapshot - A 5-minute survey to help YOU figure out where you are at in your business! https://forms.gle/CUP4Rzx46rgEU9kZA [https://forms.gle/CUP4Rzx46rgEU9kZA] Website  https://amybradleyradford.com/ [https://amybradleyradford.com/] Instagram https://www.instagram.com/amybradleyradford/ [https://www.instagram.com/amybradleyradford/] Facebook https://www.facebook.com/people/Amy-Bradley-Radford-Massage-Business-Coaching/61556419647184/ [https://www.facebook.com/people/Amy-Bradley-Radford-Massage-Business-Coaching/61556419647184/] LinkedIn https://www.linkedin.com/in/amybradleyradford/ [https://www.linkedin.com/in/amybradleyradford/]

Designing a Massage Menu That Actually Builds Your Business

Most massage therapists have a menu. Very few are actually using it to build their business. In this episode, I’m breaking down one of the most overlooked business tools in the massage industry: your menu. Not as a laminated sheet of services. Not as a list of everything you’ve ever learned. But as a system that quietly trains your clients how to spend money with you. If you’ve been stuck at $65, $75, or $85 per session… If you’ve added cupping, hot stones, aromatherapy, stretching, and still feel capped… If your menu has 17 options and you secretly know people only book two of them… This episode is for you! We talk about: * Why listing more services doesn’t increase income * How your menu trains clients (whether you realize it or not) * The psychology of buyer behavior in massage * Why add-ons rarely change spending patterns * The “Power of the Hour” concept * Real coaching case studies (yes, including crossing the $100 line) * Why refining your menu can feel scary — but necessary * How to design experiences instead of selling techniques * And how I accidentally turned aromatherapy into a structured system Your menu is either working for you… or quietly working against you. Let’s fix it. TIMESTAMPS * 00:00 Introduction to Sustainable Business in Massage Therapy * 03:04 The Importance of a Strategic Menu * 05:51 Understanding Buyer Behavior and Client Experience * 09:05 Enhancing Skills and Customer Service for Financial Success * 12:01 The Role of Packages in Menu Design * 14:52 Case Studies: Real-Life Applications of Menu Strategies * 24:02 Refining Your Menu for Clarity and Client Guidance * 30:02 Creating Unique Experiences to Increase Value * 36:05 The Emotional Side of Menu Design * 41:49 Conclusion: Your Menu as a Tool for Financial Growth   OFFERS MENTIONED: * Do you want to work with Amy? Fill out this coaching application: https://forms.gle/8fX1mLawrRTwZ7Xs6 [https://forms.gle/8fX1mLawrRTwZ7Xs6] * Align Essential Oils: https://www.amybradleyradford.com/align-oils [https://www.amybradleyradford.com/align-oils] MORE FROM AMY BRADLEY RADFORD: * Coaching: https://www.amybradleyradford.com/coaching [https://www.amybradleyradford.com/coaching] * Website:   https://www.amybradleyradford.com/ [https://www.amybradleyradford.com/] * Store: https://2274d0.myshopify.com/ [https://2274d0.myshopify.com/] * Instagram https://www.instagram.com/amybradleyradford/ [https://www.instagram.com/amybradleyradford/] * Facebook https://www.facebook.com/people/Amy-Bradley-Radford-Massage-Business-Coaching/61556419647184/ [https://www.facebook.com/people/Amy-Bradley-Radford-Massage-Business-Coaching/61556419647184/]

The Year You Stop Playing Small in Your Massage Business

This episode is about the year you stop playing small in your massage business — not by working harder or adding more to your plate, but by changing how you think about growth. So many massage therapists don’t actually have a business problem. They’re skilled, dedicated, and deeply committed to their clients. What tends to hold people back over time isn’t a lack of effort — it’s the set of assumptions we absorbed early in our careers about what’s possible, sustainable, or “just how massage works.” In this episode, I walk you through why those assumptions quietly become invisible limits — and how updating your mental framework can immediately change how your business feels and functions. We talk about: * Why growth doesn’t have to mean more hours, more clients, or more strain on your body * How the “box” most therapists operate inside gets formed — and why it’s so hard to see * The difference between overthinking and true discernment * Why clarity usually comes after action, not before * How small, thoughtful experiments can create momentum without burnout This is not an episode about fixing yourself or blowing up your business. It’s about learning how to think differently so your business can evolve naturally — in a way that supports your energy, your values, and the work you want to keep doing long-term. If you’ve felt a quiet sense that you’ve outgrown something — but aren’t sure what comes next — this conversation is for you. TIMESTAMPS: 00:00 – Welcome + the year you stop playing small 00:45 – What if growth isn’t about doing more? 03:30 – Why most massage therapists don’t have a business problem 05:05 – Defining “the box” we all start inside 08:30 – When assumptions quietly limit growth 13:10 – Thinking differently vs. pushing harder 14:05 – How overthinking keeps you stuck 18:40 – Why clarity comes after action, not before 22:30 – Energy as information in your business 29:15 – How to start moving forward without overhauling everything 35:40 – Small experiments that build confidence 42:10 – Letting your business evolve with you 48:30 – Carrying this mindset forward + closing thoughts   OFFERS MENTIONED IN THE PODCAST: Hire Amy as your business coach! https://forms.gle/8fX1mLawrRTwZ7Xs6 [https://forms.gle/8fX1mLawrRTwZ7Xs6]   MORE FROM AMY BRADLEY RADFORD: Coaching: https://www.amybradleyradford.com/coaching [https://www.amybradleyradford.com/coaching] Website:   https://www.amybradleyradford.com/ [https://www.amybradleyradford.com/] Store: https://2274d0.myshopify.com/ [https://2274d0.myshopify.com/] Instagram https://www.instagram.com/amybradleyradford/ [https://www.instagram.com/amybradleyradford/] Facebook https://www.facebook.com/people/Amy-Bradley-Radford-Massage-Business-Coaching/61556419647184/ [https://www.facebook.com/people/Amy-Bradley-Radford-Massage-Business-Coaching/61556419647184/]